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Reporting of Contemporaneous Documentation
From: Shenzhen Tax Service, State Administration of Taxation
Updated: 2018-11-24

[Description]

Enterprises above certain thresholds shall prepare and submit contemporaneous documentation concerning related party transactions - master file, local file, or special issue file –on a tax-year basis pursuant to requirements of tax authorities.

[Materials Required]

Materials Name

Quantity

Remarks

Materials Conditionally Required

Where thresholds for preparation of master file are met

Master file

1

Where thresholds for preparation of local file are met

Local file

1

Where thresholds for preparation of special issue file are met

Special issue file

1

[Time Limit]

1.For Taxpayers

Contemporaneous document shall be submitted within 30 days upon request from the tax authorities.

2.For Tax Authorities

Instantly after acceptance of materials that are complete, compliant with the legal form, and fully filled out.

[Result]

Results will be given by the tax authorities.

[Notice to Taxpayers]

1.Taxpayers are responsible for the authenticity and legality of the materials they submit.

2.Taxpayers only need to visit tax authorities once if the materials are complete and the statutory conditions for acceptance are satisfied.

3.An enterprise shall prepare and submit contemporaneous documentation concerning its related party transactions-master file, local file, or special issue file-on a tax-year basis pursuant to requirements of the tax authorities.

4.A master file should be prepared, if:

(1) an enterprise has cross-border related party transactions in the year, and the ultimate holding enterprise that consolidates it into its financial statements has prepared a master file; or

(2) the enterprise had related party transactions with an aggregate value exceeding RMB 1 billion in the year.

5.For an enterprise's annual related party transactions, a local file should be prepared, if:

(1) the sum of tangible property transfers exceeds RMB 200 million (calculated based on the prices for import/export customs declaration for toll manufacturing);

(2) the sum of financial asset transfers exceeds RMB 100 million;

(3) the sum of intangible property transfers exceeds RMB 100 million; or

(4) the sum of other related party transactions exceeds RMB 40 million.

In addition, if an enterprise carries on single production activities of toll manufacturing or processing with imported materials, or distribution or contractual research & development, for its foreign related party, a reasonable profit level should be maintained in principle. In the event of any loss, a local file should be prepared for the year in which such loss occurs.

6.Special issue file includes cost contribution arrangement special issue file and thin capitalization special issue file.

A cost contribution arrangement special issue file should be prepared if an enterprise signs or executes a cost contribution arrangement.

A thin capitalization special issue file should be prepared if an enterprise's related party debt-to-equity ratio exceeds the standard ratio and requires explanation concerning compliance with the arm's length principle.

7.In case of execution of an advance pricing arrangement, an enterprise is exempt from preparing any local file or special issue file for related party transactions covered by such advance pricing arrangement, and the sum of such related party transactions will not be included into the enterprise's related party transaction value.

8.Master file preparation should be completed within 12 months of the fiscal year end of the group's ultimate holding enterprise; and local file and special issue file preparation should be completed prior to 30 June of the year following the year in which related party transactions occur. Contemporaneous documentation should be submitted within 30 days upon request from the tax authorities.

9.No contemporaneous documentation is required for related party transactions between an enterprise and its related party in China.

10.In case of failure to provide contemporaneous documentation within the prescribed time limit due to any force majeure circumstance, an enterprise shall provide the same within 30 days after the force majeure circumstance ceases.

11.Addresses of taxpayer service halls and the website of e-tax bureau are available on the web portals of tax authorities or by dialing the 12366 tax service hotline.

[Charge]

Free of charge.

(Note: The text above is a translation of the Chinese version for reference only. In case of any discrepancy between the two versions, the original published Chinese version shall prevail.)